Scheduling Recurring Extracts

Instead of running attribute extracts manually each time, you can schedule them to run automatically on a recurring basis. Foreman handles the extraction in the background and optionally emails you when the results are ready to download.

Setting Up a Schedule

Scheduling is available from Step 4 (Review & Execute) of the extract wizard.

1. Configure your extract as normal through Steps 1-3 (source folders, method, attributes or template mapping).
2. On Step 4, click the Schedule button (next to Extract Now).
3. The schedule picker dialog opens.

The Schedule Picker

The schedule picker lets you define when and how often the extract should run.

Frequency tabs:

Day toggles (weekly frequency) — click the day buttons (Mon, Tue, Wed, etc.) to select which days the extract should run. Multiple days can be selected.

Time picker — choose the time of day for the extract to run.

Timezone — select your timezone to ensure the extract runs at the correct local time.

Run Once Options

The schedule dialog also offers one-time run options for convenience:

After selecting a Run Once option, a confirmation prompt appears before the job is created. This is useful when you want to queue an extract but do not need it to recur.

Email Notifications

Check the Send email when complete checkbox to receive an email notification each time a scheduled extract finishes.

The notification email includes:

• The extract name and project
• Number of files extracted
• Output format and file size
• A direct link to the Saved Extracts tab where you can download the results

What Gets Saved Automatically

When you create a schedule, Foreman automatically:

1. Saves the extract definition — the full configuration (source folders, attributes or template mapping, output settings) is stored as a reusable definition.
2. Creates a scheduled job — the job appears on the Scheduled Jobs page with its frequency, next run time, and status.

You do not need to separately save the definition before scheduling; it is handled for you.

Viewing Scheduled Extracts

Scheduled extract jobs appear in two places:

• Scheduled Jobs page (sidebar) — shows all your scheduled jobs including extracts. You can see the job name, schedule, last run, next run, and status.
• Saved Extracts tab — completed extract results from scheduled runs appear here with download buttons.

Managing Scheduled Extract Jobs

From the Scheduled Jobs page, you can manage your extract schedules:

See Also

• Extracting File Attributes — full guide to the 4-step extract wizard.
• Using Excel Templates with Attribute Extract — set up template-based extracts before scheduling.
• Managing Saved Extracts & Exports — download results from completed scheduled runs.