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- Managing Saved Extracts & Exports
Managing Saved Extracts & Exports
Learn how to view, download, re-run, and manage your saved extract definitions and completed export files from the Saved Extracts tab.
The Saved Extracts tab on the Attribute Extract page is where you manage your extract history. It holds both your completed export files (ready to download) and your saved extract definitions (ready to re-run).
Accessing the Saved Extracts Tab
You can reach the Saved Extracts tab in several ways:
- Click the Saved Extracts tab at the top of the Attribute Extract page.
- Navigate directly via URL by appending
?tab=savedto the Attribute Extract page URL. - Click the link in a scheduled extract email notification — this opens the page with the Saved Extracts tab pre-selected.
- From the sidebar, click Extract under Files & Folders, then switch to the tab.
Downloads Section
The top section lists your recent export files. Each entry shows:
| Element | Description |
|---|---|
| Format badge | Coloured label showing XLSX, CSV, or JSON |
| File name | The generated export file name |
| Definition name | Which saved definition produced this export (if applicable) |
| Row count | Number of files included in the extract |
| Date | When the export was generated |
| Download button | Click to save the file to your computer |
| Delete button | Remove the export from your history |
The list is scrollable with a maximum height to keep the page clean when you have many exports.
Exports from scheduled jobs appear here automatically. When you receive an email notification that a scheduled extract has completed, the download link brings you straight to this section.
Definitions Section
Below the downloads, you will find your saved extract definitions. Each definition stores the complete configuration — source folders, selected attributes (or template mapping), and output settings.
Each entry shows:
| Element | Description |
|---|---|
| Definition name | The name you gave when saving, or the auto-generated name |
| Project | Which ACC project this definition targets |
| Format | The output format configured for this definition |
| Created date | When the definition was saved |
| Run button | Re-run the extract with the same settings |
| Delete button | Permanently remove the definition |
Clicking Run launches the extract immediately using the saved configuration. A progress dialog appears just as it does when running from the wizard, and the completed export is added to the Downloads section above.
Search and Filtering
A search bar at the top of the tab lets you filter both downloads and definitions simultaneously. Type any part of a file name, definition name, or project name to narrow the lists.
Use the search bar to quickly find exports from a specific project when you have extracts from many projects in your history.
Deep Linking
The Saved Extracts tab supports URL-based deep linking via the ?tab=saved query parameter. This is used by:
- Email notifications — links in scheduled extract completion emails point directly to this tab.
- Bookmarks — you can bookmark the URL with
?tab=savedto always land on this tab. - Sharing — share the URL with colleagues who need to find their extract results quickly (each user sees only their own extracts).
Deleting Exports and Definitions
Deleting an export removes the generated file from your history. The underlying definition (if one was saved) is not affected.
Deleting a definition removes the saved configuration. Any exports previously generated from that definition remain available for download. However, any scheduled job that references the definition will no longer be able to run.
If you delete a definition that has an active scheduled job, the scheduled job will fail on its next run. Disable or delete the scheduled job first from the Scheduled Jobs page.
See Also
- Extracting File Attributes — full guide to the 4-step extract wizard.
- Using Excel Templates with Attribute Extract — upload and manage Excel templates.
- Scheduling Recurring Extracts — set up automated extracts that populate this tab.